This Privacy Policy covers your personal information when transacting or doing business with Highpoint Services Network Philippines, Inc. (individually and collectively known as “HSNP”, “we”, “us” or “our”). HSNP cares for your personal information and takes your privacy seriously. We are committed to ensuring that your personal information is protected from collection to disposal. This Privacy Policy is effective May 20, 2019.
WHAT WE COLLECT
A. From prospective and existing customers, including customers with terminated services:
1. Information you provide to us when you avail for service, such as your name, address, phone number, email address, Tax Identification Number (TIN), evidence of authority to occupy (e.g., contract of lease, Transfer Certificate of Title, Special Power of Attorney (SPA), Undertaking / Authorization from owner of the premises) and, if applicable, details of your authorized representative;
2. Billing and payment information used to settle your availed services, check payments, and credit card payments. However, details of the payment instrument (check, debit card, credit card) used to pay your bills are captured and processed by the payment gateway service provider;
3. Information to determine eligibility to participate in promotional activities, contact center / hotline services, and customer information sheets;
4. Information you fill out in any form on our website, such as, when you wish to contact us to lodge your concerns, to register at our customer portal, to avail of our on-line application, and billing and/or payment services;
5. Information you give us when you communicate with HSNP and/or any of our representatives (e.g., Call Center Representatives, Relationship Managers, etc.), such as with respect to inquiries and complaint details on the quality and reliability of electric service;
6. Responses you or your representative provide when you participate in our customer surveys;
7. Information you provide for verification purposes (e.g., to facilitate refunds or to avail of zero-rated VAT transactions), such as photocopy of a valid / government-issued identification card or foreign passport;
8. Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information.
B. From prospective, active and separated employees:
1. Information you submit when you apply at HSNP for work, including what is contained in your resume or curriculum vitae and application form (e.g., work references);
2. Information we collect during the processing of your application, such as testing results, employment offer, results of character investigation, and pre-employment medical assessment;
3. Information we collect and maintain about you during your employment, such as your payroll information, including but not limited to government mandated and third party remittances like SSS, Philhealth, and Pag-ibig contributions, taxes, bank account information; wages; entitlements and benefits ; health and welfare benefits; medical and dental care records; beneficiary and emergency contact information; training and certifications, performance evaluation; sanctions; employment changes/work history;
4. Information we retain about you even after your separation from service, such as beneficiaries, and contact information;
5. Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information.
C. From Vendors, Suppliers or Contractors
1. Information you submit to HSNP in your application for accreditation, use of supply chain application system, and/or processing of payments, such as, your name, tax identification number, address, contact details, educational attainment, work experience and banking information;
2. Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information.
D. From Stakeholders
1. The information you submit to us when you become a shareholder of or in the course of being a shareholder of HSNP like your name, address, contact details, marital status, government issued identification, and if applicable, details of your authorized representative and heir/s;
2. Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information.
E. From Guests / Visitors
1. The information you provide when you enter our premises such as your name, address, vehicle type and plate number or conduction sticker number;
2. Any other information you voluntarily provide for any legitimate purpose declared at point of collection of such information.
WHAT WE DO WITH THE INFORMATION WE GATHER
A. From prospective and existing customers, including customers with terminated services:
HSNP stores, processes, and analyzes the information that you provide to us for purposes, including, but not limited to:
1. Providing and continuously improving our electric services, as well as managing your account
2. Responding to your inquiry, concern or complaint
3. Sending information about our programs and service offerings that may be of interest to you
4. Sending messages related to your services such as updates, alerts, and other information that you request
5. Enabling us to accept bill payments according to your enrolled payment mode
6. Verifying your identity when you access your account through the various customer engagement channels (e.g., e-mail, website, mobile application, via phone call, walk-in)
7. Verifying your identity and eligibility to claim warranty.
B. For our prospective, active and separated employees
HSNP stores, processes, and analyzes the information that you provide to us for purposes, including, but not limited to:
1. Evaluating your eligibility for initial employment, including the verification of your qualifications and character references (background checking)
2. Administering your pay, statutory deductions, entitlements, and benefits
3. Complying with applicable statutory and regulatory requirements and submissions
4. Conducting performance reviews and rewards
5. Establishing appropriate training and/or developmental interventions
6. Administering disciplinary action and sanction
7. Collecting and maintaining contact information
8. Maintaining your employment records
9. Processing employee work-related claims (e.g. worker compensation, insurance claims, etc.)
10. Developing health and wellness programs
C. For our Vendors, Suppliers or Contractors
HSNP stores, processes, and analyzes the information that you provide to us for purposes, including, but not limited to:
1. Verifying and confirming your identity as a vendor as part of your accreditation
2. Conducting business with you
3. Establishing and managing business relationships with you
4. Facilitating the payment of your invoices for any goods or services you have delivered/rendered
5. Complying with statutory, legal and regulatory requirements
6. Updating or maintaining your vendor account information
7. Establishing details of your authorized contact persons for the goods and/or services you supply
8. Responding to your questions, comments, and feedback or informing you about our requirements, programs, or advisories by letter, e-mail, telephone or other media for internal administrative purposes, such as auditing, data analysis, database records management
D. For our Shareholders
HSNP stores, processes, and analyzes the information that you provide to us for purposes, including, but not limited to:
1. Maintaining our shareholder register
2. Managing your account and our relationship with you
3. Handling dividend or any other payments
4. Facilitating communications with you, including responding to your queries and requests, sending notices of general meetings, annual reports and shareholder circulars to you,
5. Registering shareholders at general meetings and shareholders events including without limitation to, verification of your identity and/or your proxy
6. For legal and investor relations purposes
E. For our visitors / guests
HSNP stores, processes, and analyzes the information that you provide to us for purposes, including, but not limited to:
1. Establishing your identity
2. Recording the purpose of your visit
3. Monitoring visitor’s activities inside the company premises, including ingress and egress of equipment, vehicle, etc.
DATA DISCLOSURE AND SHARING
Access to your personal information is restricted to HSNP employees and contractors on a need to know basis to carry out their responsibilities with regard to the conduct of our business such as meter reading, bill delivery, field inspection, energization, and restoration of your electric service. We require our contractors, through a Non-Disclosure Agreement (NDA), to secure and keep your information confidential and we do not allow them to disclose your information to others, or to use it for their own purposes.
Your information may also be disclosed to government entities pursuant to and in compliance with applicable laws and regulations, subpoena or court order.
INFORMATION SECURITY
We are committed to ensure that your information is secure. HSNP shall undertake and implement reasonable organizational, physical, and technical security measures in collecting, receiving, transmitting, storing, and disposing your personal information.
For an enhanced online experience, our services are available through compatible devices, such as laptops, PCs, tablets and mobile phones. For your added security, we recommend that you install anti-virus software on any such device before accessing the internet.
You are responsible for the security of your information once it reaches you or your representative in any medium, including but not limited to written correspondences, bills, emails, system applications, and on-line accounts. You should take appropriate measures to ensure that any medium or device you use to monitor or manage your account is secure and not accessible to anyone without permission.
AUTOMATIC COLLECTION OF INFORMATION AND HOW WE USE COOKIES
By using our website and /or using services through it, you agree to the use of cookies, either via the HSNP website, email or SMS communications. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can modify your browser setting to decline cookies if you prefer. However, this may prevent you from taking full advantage of our website.
A cookie is a small file, which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyze web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website to enhance your browsing experience. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
We receive and store certain types of information (such as the amount of time you spend on the site and the number of views you made on each page, the IP address of your device, and the browser and operating system that you are using) when you interact with our website, mobile website, emails and online advertising to monitor proper functionality, determine areas for continuous improvement and to support website requirements. This information is gathered automatically, temporarily stored in log files and removed from the system at a certain point.
LINKS TO OTHER WEBSITES
Our website contains links, which may lead you to other websites beyond our control and not covered by this Privacy Policy. If you access other sites using the links provided, the operators of those sites may collect information from you, which may be used by them in accordance with their own privacy policy. We are not responsible for the protection and privacy of any personal information that third parties may collect, store and use through their website. Therefore, you should exercise caution and carefully study the privacy policy of each website you visit.
LOGS COLLECTION
Your personal information may be collected by our logging processes in case of logical and physical access to our systems and/or premises. When necessary, personal information may be retrieved for security purposes.
PERSONAL DATA RETENTION AND DISPOSAL
We keep your personal data only for as long as necessary:
1. For the fulfillment of the declared, specified, and legitimate purposes provided above, or when the processing relevant to the purpose has been completed or terminated;
2. For the establishment, exercise or defense of legal claims; or
3. For other business purposes, that are consistent with standards established or approved by regulatory agencies governing HSNP
Thereafter, your personal data shall be disposed or discarded in a secure manner that would prevent further processing, unauthorized access, or disclosure to any other party or the public.
CONTROLLING YOUR PERSONAL INFORMATION
You may request for a copy of your personal information in our possession, or have it corrected if you believe that it is inaccurate or incomplete.
If you wish to request for a copy of your personal data, or have it corrected or deleted, please reach out to us through our contact information found below. We will promptly respond to your request.
Chief Data Privacy Officer
Tel. No.: 720 0090
e-mail: support.ph@hsnservice.com
Office: 1172-1180 President Quirino Avenue Extension Paco Manila, NCR, Philippines 1007
FEEDBACK ON OUR PRIVACY POLICY
For questions or feedback about our Privacy Policy, please contact us through this email: support.ph@hsnservice.com
CHANGES TO POLICY HSNP
reserves the right to revise or modify this Privacy Policy, as necessary.
